Affinity Payroll
Streamlined payroll management services
Payroll is more than just paying salaries—it’s about precision, compliance, confidentiality, and trust. At Affinity Associates, our Payroll division is committed to simplifying payroll for businesses of all sizes.
From holiday pay to handling pensions and statutory deductions, our tailored approach ensures full compliance and total transparency. As your workforce grows or regulations shift, we adapt with you, ensuring your payroll stays efficient and stress-free.
Common challenges businesses face
For many businesses, payroll can quickly become a burden. What starts as a straightforward task can spiral into late submissions, inaccurate calculations, or missed compliance obligations—resulting in HMRC penalties and employee dissatisfaction.
Keeping up with Real-Time Information (RTI) rules, ever-changing tax codes, pension auto-enrolment, and statutory leave pay requires deep expertise. Meanwhile, managing leavers, joiners, bonuses, and benefits on spreadsheets or outdated software only increases the risk of errors.
As businesses scale, so does complexity, making manual or in-house payroll inefficient and unsustainable. Without a dedicated expert payroll accounting service, it becomes a time-consuming liability rather than a streamlined operational function.
How we help
At Affinity Associates, we turn payroll pain points into operational strengths. Our end-to-end payroll management service is powered by robust systems and handled by experienced professionals who understand every nuance of UK payroll legislation.
We manage all aspects—from RTI submissions and PAYE calculations to generating GDPR-compliant payslips and liaising with HMRC. Our solutions are fully cloud-enabled, offering both security and real-time access for employers and employees. Whether it’s auto-enrolment, statutory payments, or year-end documentation, we ensure everything runs on time and without error. By taking ownership of your payroll, we allow you to focus on what matters most—your business.
Scope of our payroll accounting services
Weekly, fortnightly, or monthly payroll processing
Accurate calculation and disbursement of employee wages on your preferred schedule. We handle all variables—overtime, bonuses, and deductions—with precision.
Real-Time Information (RTI) submissions
Automated submission of payroll data to HMRC in compliance with mandatory reporting requirements. Ensures full transparency and avoids late filing penalties.
CIS payroll management
Specialised payroll solutions for Construction Industry Scheme (CIS) contractors, including verification, tax deduction processing, and CIS suffered claims—ensuring subcontractors reclaim overpaid deductions, projects stay compliant, and workers are paid accurately.
Auto-enrolment setup and compliance
End-to-end management of workplace pension obligations, from initial setup to ongoing compliance checks. We handle assessments, communications, opt-out processing, and submissions to NEST or submissions for other providers.
PAYE, NI, SSP, SMP, SPP & student loan administration
Comprehensive management of all statutory deductions and entitlements. Calculates and files all amounts correctly to avoid HMRC discrepancies.
GDPR-compliant e-payslip generation
Secure digital payslips are accessible via an encrypted cloud portal. Reduces paper waste while ensuring the protection of sensitive data.
Year-end forms: P45, P60, P11D
Timely preparation and distribution of mandatory annual tax documents. Streamlines employee filings and HMRC record-keeping.
Pension contribution tracking & reporting
Automated recording and reconciliation of employee/employer pension payments. Generates audit-ready reports for pension providers and regulators.
Staff cost reports & payroll analysis
Customisable reports detailing labour costs by department, project, or location. Provides actionable insights for budgeting and forecasting.
HMRC payments & BACS payroll services
Guaranteed on-time remittance of payroll taxes and employee wages via BACS. Includes payment reconciliation and transaction records.
Onboarding & leaver updates
Seamless integration of new hires into payroll systems and prompt removal of departed staff. Maintains data accuracy across HR and finance platforms.
HMRC liaison & audit support
Direct communication with tax authorities on your behalf during inquiries or investigations. Provides documentation and expert guidance through the process.
Software we use
At Affinity Associates, we leverage the latest payroll software and cloud-based platforms to provide a seamless, secure, and scalable service. Our systems ensure real-time visibility, instant access to e-payslips, and compliance with GDPR standards.
Whether you use your own payroll software or need us to implement one for you, our team is proficient with all major tools. Technology enhances accuracy, reduces manual intervention, and provides the flexibility today’s businesses need to manage payroll—anytime, anywhere, and without compromise, all in a cost-effective way.
Our people and their expertise
Mr. Bhargav Kikani
Director
Affinity Payroll
Our strength lies in our people. Affinity Associates is powered by a team of highly skilled payroll specialists, accountants, and advisors who combine technical knowledge with industry insight. With decades of collective experience, our professionals understand the nuances of UK payroll laws, tax codes, and compliance requirements. More than just processing payroll, they offer strategic support, proactive solutions, and genuine partnership. At Affinity Associates, our people don’t just manage payroll—they elevate it to a strategic advantage.
An accomplished UK Payroll expert, Bhargav Kikani has over 14 years of specialised experience in managing payroll operations and delivering accurate and compliant payroll solutions for UK-based accountancy firms.
Known for his leadership, professionalism, precision and attention to detail, he has successfully led end-to-end payroll operations across multiple firms, managed high-value client relationships, and liaised directly with HMRC on many complex payroll and compliance matters.
He has also been instrumental in training and setting up payroll teams, introducing cloud-based systems, and driving workflow automation. Bhargav now spearheads our payroll operations as the director of Affinity Payroll.
Client stories: Experiences that speak volumes
Yogesh Patel
Nora Hadari
WKD Limited
Louise Klamer
Director, Brush High Wycombe Limited
Leo Lutfiu
Director, Solid Piling Limited
Dr Keith Lloyd Jones
Director, The Audit and Compliance Bureau Ltd
Get started today
Say goodbye to payroll stress and hello to a fully managed payroll solution designed for your success. Claim your free consultation and discover how the Payroll Services Division at Affinity Associates can transform the way you work.
- Email us at
- in**@****************es.com
Frequently Asked Questions (FAQs)
1. How frequently will we receive payroll reports and summaries?
You’ll receive in-depth payroll reports and summaries aligned to your operational rhythm. While our standard practice is to deliver these summaries monthly, we are fully equipped to adjust this to weekly, bi-weekly, or any frequency that suits your business model. Our reports offer a comprehensive view of your payroll, covering everything from total wages and individual earnings to tax deductions, benefits, and additional contributions.
2. What types of payroll management solutions do you offer?
Affinity Associates provides a wide range of payroll services designed to eliminate your administrative tasks. We manage everything from Real-Time Information (RTI) returns, preparing end-of-year P60s, to setting up and managing pension auto-enrolment. Additionally, we handle all communications with HMRC on your behalf. But our services extend beyond the basics: we also offer complete setup of your payroll system, comprehensive analysis of staff costs, and personalised advice to optimise your payroll processes.
3. Do you provide support for multiple pay frequencies (weekly, bi-weekly, monthly)?
Absolutely! Our online payroll processing services are crafted to offer the utmost flexibility to cater to your unique business needs. Whether you run your payroll weekly, bi-weekly, or monthly or combined, our systems and team are well-equipped to align with your preferred schedule. Our aim is to ensure a smooth and consistent payroll operation regardless of your pay cycle.
4. Can you handle both salaried and hourly employees?
Yes, we can efficiently manage payroll for all types of employment contracts. Whether your staff comprises salaried or hourly employees, full-time or part-time, or even contract workers, we ensure accurate and punctual payroll processing. We have extensive experience with various payment structures and their specific requirements, ensuring you can trust us with your payroll.
5. Can you assist with online payroll processing and related tax filings?
Absolutely. Our payroll team provides comprehensive payroll services, which include not just processing the payroll but also dealing with associated tax filings. We ensure your payroll taxes are filed correctly and on time, maintain detailed payroll records, and provide guidance on best practices to keep your payroll efficient and compliant. Our aim is to ensure your payroll process is smooth, accurate, and aligned with the latest tax regulations and laws.
